Letter Templates

Letter Formatting Rules

By Sandra HolzOn Apr 07, 2019 Letter Templates

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A business letter is a professional piece of correspondence. If you are writing a cover letter, letter of recommendation, or thank you note, you will need to follow the formal conventions of a business letter. Following these guidelines is important. It sets the tone that you are taking the correspondence seriously and ensures that the letter recipient can focus on your message (and not formatting inconsistencies, typos, or any other small errors).

The importance of a well-crafted cover letter cannot be emphasized enough. Cover letters allow you to tell a story about where you’ve been in the professional sphere, where you hope to go, and more specifically, why you’re applying for the job at hand. The best ones showcase a jobseeker’s personality, skills, and accomplishments, and breathe life and additional value into the accompanying resume (without being a repeat of what appears on the resume).

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Before you write — or finalize — your next business letter, take some time to review how to format the letter, from font choice to style, along with which salutations and sign-offs are appropriate to use.

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